Oak Creek Property Owners Association Election Meeting Minutes June 22, 2019

Oak Creek Property Owners Association
Election Meeting Minutes
June 22, 2019 10:00 a.m. Club House
Attendees: Larry Adams, Dick and Connie Andersen, Margie Brokate, Diane Hopkins-Broyles, Sandy and Chris Dean, Carlos and DeAnnn Delgadillo, Marc Foreman, John Goff, David Hedenberg, Jimmy and Christine John, Rita and Gene Klumper, Gary McNutt, Gary and Catherine Palecek, Maggie Pitt, Barb and Dave Rivers, Gordon Slater, Sheryl Green
A. Call to Order
The meeting was called to order at 10 am by Chris Dean
B. Establish Quorum 25% (31)
31 lots need to be represented in person or by proxy to establish quorum. 21 lots/members are represented in person or via proxy. The quorum was established by the board utilizing 10 of the 27 of the lots Oak Creek Holdings who were not present. The members in attendance had no questions.
C. Election of the Board
Willing to serve
President candidate - Chris Dean
Vice President candidate – Marc Foreman
Treasurer – Connie Andersen
Secretary – Diane Hopkins-Broyles
D. Open Floor for Nominations for Directors of Board
There were no additional nominations for the floor so the slate of candidates is as follows:
President candidate - Chris Dean
Vice President candidate – Marc Foreman
Treasurer – Connie Andersen
Secretary – Diane Hopkins-Broyles
1. Check candidates to be eligible to vote and hold office
Candidates are eligible to vote and hold office
2. Appoint clerks to count votes, Vote by ballot, Count proxy votes
Barb Rivers and Rita Klumper were appointed to count the votes
Chris Dean, Marc Foreman, Connie Andersen, and Diane Hopkins-Broyles received the majority of votes.
E. Budget Report
Budget report was handed out. The budget was reviewed in depth at the June 1 meeting and there was not a newer report available to share.
There will be $6,000 added to saving account which is the bond for roads for new construction. After the building is completed and if no damage to roads the bond will be returned.
There were no questions from the floor regarding budget handout.
F. Report on Road Repair
The contractor is currently working on TT but has been delayed by the weather.
There was a request from the floor to consider delaying roads due to construction, We cannot delay, when contractor can complete the roads we need to have them done.
Loan will not be signed until roads are started.
G. Addendums to By-Laws and Covenants
Addendum to By-Laws was proposed related to rentals: “No nightly rentals, all leases must be for 1 year or longer and no subleases.”
Discussion occurred focusing around homeowners who are renting until they can sell home. It was determined that there are no issues with renting until sold if the lease is less than one year in that situation. Rather than handling this when the situation arises the group suggested adding the clause “until sold” to the amendment.
John Goff made a motion to approved addendum “No nightly rentals, all leases must be for 1 year (or until sold) or longer and no subleases.”
The motioned was seconded by Jimmy John. All present at the meeting were in favor. Along with the meeting attendee and the use of the Oak Creek Holding lots mentioned before this was approved.
H. Unlawful use of private and community property
Discussed the use of dumpsters and what is allowed.
Connie will send out the list of recyclables
Discussed the need for signage about recyclables and cameras
I. All new and additions structure on all lots must conform to the Covenants and Bylaws of the Oak Creek Parkway POA and Stone County guidelines. Contact the Architectural Committee Chairman, Al Mitchell for more information. Covenants; Article VII, Section 2, Duties; Section 3, Procedures
Reminder that structures need to be approved
J. Lawsuit
Trial date August 7th
K. Adjournment
A motion was made to adjourn the meeting at 10:52 by John Goff and was seconded by Maggie Pitt. All were in favor.
Respectfully submitted
Diane Hopkins-Broyles