General Meeting Minutes June 1, 2019 10:00 a.m. Club House

Oak Creek Property Owners Association

General Meeting Minutes

June 1, 2019  10:00 a.m. Club House

Attendees:  Gary McNutt, Jim Bennett, Larry Adams, Darlene and David Bohannon, David Hedenberg, John Goff, Roy and Andrea Liljegren, David Gubin, Dick and Connie Andersen, George Lorey, Chad Ellis Mary Williams, Jody and Travis Palmer, Angela Vowell, Ron Barrick, Gordon and Loretta Slater, Mike Brandsma, Jimmy John, Sandy and Chris Dean, Mark Foreman, Diane Hopkins-Broyles

A.    Call to Order

Meeting was called to order at 10 am by Chris Dean.

The minutes from the June 9^th 2018 were reviewed. A motion was made to approve minutes by Gordon Slater, seconded by Chris Hendenberg. All attendees were in favor.

B.    Budget Report

Connie Andersen provided the budget report.

As of May 3, 2019

a.     May Budget Sheet

·         Checking Account:  $36,730

·         Saving Account:      $ 83,572

·         Total:                       $ 120,302.04

b.     May Profit and Loss

·         Income:  $ 10,290 (dues and late fees)

·         Total Expenses: $ 11,168.21

·         Net Income:  -$878.21

The income was negative for May due to insurance ($3,952) and regular expenses.

c.     Year to date Profit and Loss

·         Income: $55,036.49

·         Expenses: $38,528.97

·         Net Income: $16,678.67 –comparison to last year about $5,000 ahead

d.     Past Due

Accounts are up to date except 2

·         One owner with 4 lots who has not paid in some time

·         One ongoing issue that is being addressed.

All past dues have liens in place that are routinely updated.

C.    Addendums to the Bylaws

Addendums to the Bylaws will be voted on at the election meeting.

A section has been proposed to address short term rentals.  “No nightly rentals, all leases must be for 1 year or longer and no subleases.”

D.    Election of the Board

Election meting will be held June 22 at 10 am.

The Committee is looking for other candidates. If you are interested in running for board email please email the subdivision email by June 17^th. Your name will be added to the ballot. To run for board the candidate must be in good standing.

E.    Status of ligation

The is a law suite pending for a resident not following bylaws. The building is not connected to residence and is over 300x300 square feet. A stop order was not followed by resident.

Note: Any building or fences etc must be approved by the building committee, contact Al Mitchell. Bylaws can be found on blog spot.

F.    Water and Sewer Report

a.     Water

·         Replaced bladder/tanks for well. Maintenance and clean-up of chlorine in well house contributed to the failure of tanks. Ozark Environmental paid for 1 and we paid for 5.

·         Water leaks occur in subdivision due to 90 degree plumbing connections and land shifts.

·         Low pressure has been noted in am. Potentially a regulator issue on Austin Place. Plan to put a recorder on regulator and determine if issue and have it addressed.

·         DNR fee has increased $700 due to way charge is determined, The outflow is used to determine fee versus size of pipe.

·         Please follow watering schedule. Connie will send out. The watering schedule is important so that the pumps do not have to work as hard providing water due to the increased usage. In winter we use about 29,000 gallons and in summer about 50,000 gallons. Also Chris noted an article he read that said daily watering is not good for grass because of how it impacts the direction the roots grow.

·         Thank you to all the volunteers who read the water volume daily. This process helps identify if we have any leaks. If the volume is higher than normal it may mean a leak.

b.     Sewer

No issues, just normal maintenance.

Some of the ultraviolet tubes failed and needed to be placed

c.     Backflow Valve

If a resident has an automatic sprinkler system. It must be check yearly to ensure backflow valve is in place and meets specifications. The POA needs to have a copy of this inspection. Please send the document to Diane Hopkins-Broyles. 

G.    Club House and Swimming Pool

Pool is open.

Hours are 9 – 9.

If you are interested in reserving the clubhouse contact Mark Foreman.

Volunteers are needed to clean tennis court. It was noted that the ground is shifting at the far end of tennis court.

H.    Road Report

Roads to be done potentially second week of June.

I.      Miscellaneous

·         Limbs can be put in area near sewer plant. The road to the dump will be graded and gravel or recycled asphalt will be place as road has had some washed out areas.

·         Pipe under road on Oak Creek Circle if smashed and ditch is filled. Chris will look at it.

J.     Adjournment

A motion was made to adjourn the meeting at 10:52 by Gary McNutt and was seconded by Roy Liljegern. All were in favor.

Respectfully submitted

Diane Hopkins-Broyles