Board Meeting February 10, 2016 6:00 p.m. Club House

                       

Attendees Board:  Chris Dean, Dan Davis, Marc Foreman, Connie Andersen

HOA Attendees:             Gordon & Loretta Slater, David & Barbara Rivers

A.    Call to Order- Chris Dean

The meeting was called to order at 6:07 p.m.

B.     Approval meeting last meeting - Connie Andersen

Minutes were approved by the board.

C.    Review of financial statements – Dan Davis

Dan Davis reported the HOA has $95,000 in the savings and $25,000 in the checking.  The January net profit was $3,575.  Dan said we have been averaging $3,600 net profit for the last 2-3 months.

White River Past Due Report – Dan reviewed the current and arrear’s status.

D.    DNR regulation of irrigation systems – Chris Dean

Chris distributed a letter from DNR regarding Missouri Backflow Prevention.  The letter states that all underground water systems have a backflow valve and be inspected by a certified inspector each year.  The estimated inspection cost is $40 per year and backflow valve installation would be approximately $230.  Steve from White River can do the inspections. The POA will also keep a list of homeowners who have an underground water system and their compliance status.  Chris stated that this is a government mandate, and at this point we do not know if there is a penalty if the homeowner does not comply.  White River informed Chris and John that the POA cannot provide the homeowner water if they are not in compliance. Chris will send a letter to all homeowners regarding the new regulation (letter is on the blog).  We have approximately eight irrigation systems in the subdivision.

E.     Action on Past Due Accounts –  Dan Davis

Past Due Reports – Dan reviewed the Past Due reports.  We have two lots and one property that are owned by the banks.  Dan is trying to recuperate the dues that are in arrears from the banks.

F.     Review of Water and Sewer systems- John Goff

Leaks in lines – John reported that we have had a couple of smaller leaks.  John said he checks the water volume to determine if we need to contact White River so we do not have to pay travel fees for smaller jobs.  White River will be here next Thursday to make all repairs in one road trip.

Equipment replacement at well and sewer plant – John Goff

John reviewed the needed repairs on the water and sewer systems.  There are a number of things that need to repaired/replaced:  capacitor and booster pump (new one is on order), flush hydrant, air pump, flush value and shut-off value (sewer plant), valve (well house).

We also installed a sock filter and in the future we are required to obtain a permit.

Earthquake Insurance – John asked if the HOA has earthquake insurance for our water and sewer system.  Dan will check on the cost of the earthquake insurance.

G.    Plan to repair roads – Chris Dean

Chris stated we need to plan for road repairs and will contact contractors for bids on necessary repairs.  Chris said we will need to prioritize and to repair the worst areas first.  

Group discussed road repair and potential cost. David suggested assessment or increase in HOA dues to cover cost of getting the roads redone.

H.    Work around POA – Chris Dean

Chris said that the following needs to be completed:  Trim trees around water tank, remove brush on roadways, clear waterline right of ways (Jackson, Bethany, dam to Dunn’s house, trim trees around water tanks, put eve spouts on well house, and remove trees near the sewer plant.

David Rivers and Gordon Slater will coordinate the hiring inside the subdivision.  We may need to hire a bonded contractor for larger jobs.  John suggested a contractor cut the trees and the HOA could do the tree cleanup.  David and Gordon will submit a bid to the board for the total cost.  The Well house needs an eves spout and Dave and Gordon said they could do this.

I.       Swimming Pool and Club house- Marc Foreman

a.       Air conditioner in Main Room Clubhouse.  Chris said the heat pump needs to be repaired or replaced.   A new unit can be installed without cutting out the ceiling.  Chris will start getting estimates on a new heat pump – moderate price for four-ton is $9,000.  Marc made the motion, Dan seconded, and all were in favor of Chris obtaining bids for the Board’s review.

b.      Swimming Pool - Marc stated that the pool filter has been used for three years and will need to be replaced - $900.  The pool will need the normal painting/sealing.  Discussion ensued on installing a railing in the pool.  Marc made the motion, Dan seconded and all were in favor of Marc obtaining an estimate on installing a hand rail in the pool.

c.       Security system - Marc stated that the security camera works for the swimming pool and does not work for the dumpsters.  Our system would not be able to cover the dumpster area – pictures would be grainy.

J.       Old Items- Chris Dean - Chris said the ditch on Oak Creek Circle will be cleaned out.

K.    Adjournment – The meeting adjourned at 7:25 a.m.  Chris motioned to close the meeting, Dan seconded, all were in favor.