Minutes
Oak Creek Parkway Property Owners Association
October 21, 2017 1:00 p.m. Club House
Election of POA Board Members
A.
The
meeting was called to order by Chris Dean at 1pm
·
Minutes
from previous meeting were posted on blog and copies were provided at the
meeting. The minutes where approved
·
Introduced
new subdivision members: Mike and Elaine
Moore and Ed and Janice Ksara from 688
Austin Place
1.
Established
a Quorum
·
Twenty-five
percent (25%) of the Lots in the Subdivision must be
represented
·
Number
necessary for Quorum is 27 lots
·
The
quorum established by the 25 lots represented in person or via proxy and the
Board utilizing the votes of members who did not attend or provide proxy.
B.
Election
of Board
C.
Offer
to Serve
·
Nomination
for members to serve on the board was entertained from the attendees
o
John
Goff nominated Chris Dean for President
o
Mike
Brandsma nominated Marc Foreman for Vice President
o
Al
Mitchel nominated Connie Anderson for Treasurer
o
Catherine
Palecek nominated Diane Hopkins-Broyles for Secretary
·
The
nominees accepted the nomination.
·
With
no further nominees from the floor a motion was made by Jim John to close the
nominations and the motioned was seconded by Al Mitchel. The motion was unanimously
passed.
·
After
the nominations were closed, John Goff made a motion to vote in the slate of
uncontested nominees by acclamation.
Mike Brandsma seconded the motion. The motion was unanimously passed.
D.
Budget
Connie
provided the financial report
·
Sept
Report
o
Total
checking $23,292.12
o
Total
saving $53,250.48
o
Total
$76,542.61
o
The
net income for Sept was -$12,363.88 due to road work (rocks and area by
dumpster). Oct will be better month.
o
Water
break bills will show up in Oct statement. It is not uncommon for water breaks
this time of year.
·
Year
to Date report
o
Total
member dues collected $101,049.27
o
Total
income $102,450.66
o
Question
was raised regarding $2,840 for snow collection. The snow removal bill comes after the first
of the year for the whole season.
o
Total
Expenses for Jan -Oct 21 $88,913.40
o
Income
for year Jan – Oct 21 $13,537.26
E.
State of the Community
·
Roads
o
A
note was made at the meeting regarding the 20 mile/hr. speed limit.
o
Rock
was place along roads because the edges were starting to break down.
o
Cement
was placed on Jackson 3 times and the issue returned. This was due to water running under ground.
The new repair included the installation of a French drain and concrete slab.
o
Bid
to apply 2-inch cap to roads was obtained—estimate of $250,000
o
The
questions were raised why we need to do all the roads at once or could we
prioritize. The desire to do all roads
at once is to avoid the basic fee for bringing in equipment each time an area
would be worked on. Basic charge is $1,500.
o
A
special assessment will not work as collection can be a challenge and some
members live on a county road.
o
Current
plan is to patch areas that get bad until all roads can be capped.
o
A
request was made that roads become a priority and a certain amount of money be
save and earmarked for roads.
·
This
will be discussed and numbers reviewed at the next board meeting.
o
There
was discussion regarding Jim Bradford using roads for construction vehicles. This will be further investigated.
·
Jackson
and Andrew were deemed as public roads by court in 2003.
·
Questions
were raised
o
Why the road is public but then not maintained
by the county?
o
Can
a load limit be placed?
o
Is
there anything that can be done to stop the use of the roads by Mr. Bradford?
o
Can
a bond be applied in case roads are damaged?
·
Water and sewer
o
There
were 2 recent water leaks due to old pipe.
o
Will
need to replace differs in sewer plant soon.
·
Swimming pool
o
That
the new pool cover is in place and the pool is safe and at code
o
The
pool still appears to be leaking. He will mark the level and monitor
·
Tennis court
o
The
new concrete work by clubhouse should help divert the water run off away from
tennis courts.
o
Marc
requested a few volunteers to help clean and power wash the tennis court. The
Paleceks volunteered to help.
·
Club house
o
Nothing
new to report. If a member would like to use clubhouse contact Marc.
o
The
covenants and restriction are being updated. The lawyer is adding the changes
and the revised version will be placed on blog.
A
motion was made at 2:02 by Don Arnett to adjourn the meeting and the motion was
seconded by Chris. The motion was approved and meeting was adjourned.
Respectfully
submitted by
Diane
Hopkins-Broyles
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