ADDENDUM
OAK CREEK PARKWAY POA BY-LAWS & COVENANTS
Updated July 2018
Attendees:
Gary McNutt, John Goff, Nina McGoveran, Al and Kim Mitchell, Majorie Coeur,
Gary and Catherine Palecek, Barbara and David Rivers, Travis and Jody Palmer,
Mary Wood, Rick Stebbins, Dave and Darlene Bohannon, Dan Hedenberg, Jim and
Christina John, Eddie and Diane Broyles. Jim Barnett, Dick and Connie Anderson,
Larry and Jennifer Maloney, Chris and Sandy Dean, Dave Gubin, Gene and Rita
Klumper, Mike Pearson, Larry Adams, Mike Brandsma, Gordan and Loretta Slater,
Carlo and DeAnn Delgadillo
·
Travis and Jody Palmer – 372 Austin Place
·
Mary Wood 280 Angora
·
Dave and Darlene Bohannon
·
David Hedenburg 59 Andrew
A.
Establish
Quorum
Twenty-five
percent (25%) of the Lots in the Subdivision must be
represented to constitute a quorum.
Number
necessary for Quorum is 31 lots
The
quorum was established by the 31 lots represented in person or via proxy and
the Board utilizing the votes of members who did not attend or provide proxy.
·
Existing Board: President-Chris Dean, Vice President -Marc
Foreman, Treasurer-Connie Andersen, Secretary- Diane Hopkins-Broyles
·
Chris opened the floor for nominations for
office.
·
Al Mitchell made motion to nominate the
existing board. Mike Pearson seconded the motion.
·
No other nominations were made.
·
Al Mitchell made a motion to close
nominations and elect the current board. Mike Pearson seconded the motion.
·
Voice vote was completed and the present
board was elected for another term by majority.
E.
Budget
Report
This report reflects information as of May
31, 2018
a) Balance
Sheet was reviewed
Checking $19,686.72
Savings $68,277.03
Total $87,277.03
b) May
Profit and Loss sheet was reviewed
Income $9,375 (dues and late fees)
Total
Expenses $11,821.32
Net
Income -$2,446.32
The
income is negative for May due to insurance ($4,152) and large water break in
April that was paid in May ($1,775) along with regular expenses.
c) Year
to Date (Jan - May) Profit and Loss sheet
Income $51,956.63
(dues, late fees, and interest)
Expenses $41,550.28
Net
Income $10,406.35 –comparison to
last year at this time $13,000
d) Snow
removal since Jan was $2,935. This was due to ice and cost of salt to address
the issue.
e) The
clubhouse was paid off in 2016. Have we saved any money?
2016
saved $32,000
2017
saved $15,000 in addition to the $20,000 spent on roads.
The
road work included tennis court drainage work, rocks along road to help stop
the road from peeling off and fixing the area by Austin and Jackson.
2018
so far saved $10,000
f) To
date this year Ozark Environmental has been paid $17,500 compared to @$14,225 last year. The
difference is due to more water breaks this year.
Several
questions were asked regarding Ozark Environmental:
A. Is
there any indication that Ozark is going to raise fees? Fees
were raised couple of years ago and there is no indication they plan to raise
this year. We are currently under contract.
B. Can
we control the number of people they bring when they work on an issue? Is there
is anything in our contract? There is nothing in the contract to address this. Connie can see on the bills how many people
we are charged for. Generally, it is a
supervisor and a helper. No problem seen.
C. How
much overtime where we charge for during the April water break. They only charged us for 1 hour of overtime
and they definitely were there late that evening.
D. What
is the drinking water fee? Once a year
the drinking water is tested. They test
water at 5 sites (homes) and the tank and pump.
F. Proposals to Pave roads
g)
The
group discussed the information about roads and proposals regarding paving
roads
o
Angora
and Rock Ridge are county roads and are maintained by the county
o
There
is hope that the county would take over some of the roads in the subdivision
but it is not known when or if this would ever happen. We are on a list for consideration but there
is no timeline for when we would be considered and we would definitely need to
have a 2-inch cap placed on the road. In
addition, if the county took over roads it would probably only be Austin. They
would not consider Bethany, Andrew, or Oak Creek Circle.
o
The
rock road at end of Rock Ridge past Angora is owned by Million Oaks. We have an
easement from Million Oaks that runs from end of pavement to cul-de-sac. There
are 5 homes on that strip of road that is part of Oak Creek Parkway. We do not
have the ability to do anything with that road. At one time an attempt was made
to smooth out the road and the crew was stopped.
o
An
estimate was received from Blevins Paving to pave all
the roads in subdivision for $170,934.50. This would
be a 2 inch cap.
o
A
rough estimate of a loan ($180,000) to complete the roads: 15-year loan with an
interest rate of 7.7% would cost the subdivision @$1,700 per month.
o
Some
funds in the saving account would be used toward roads—possibly $20,000 to $50,
000
o
Discussion
about increasing monthly due occurred.
There was discussion regarding if our dues were higher than other HOAs.
There were differing opinions regarding this topic.
o
If
dues were raised $21/month the loan would be covered. There is some concern about raising dues
because many homeowners are on a fixed income. Also, discussion that if dues were raised $10
month it would cover the difference between what we had been paying on the clubhouse
loan and estimated cost road paving loan.
o
Discussed
applying an increase in dues for both homeowners and lot owners.
o
Discussed
3 options for roads: 1) patch roads and
see what happens, 2) do part roads this year and rest next year, 3) do all this
year.
o
A
proposal was made by Mike Brandsma to:
Pave
all roads at once and have a subcommittee headed by Dave Gubin figure out the
financing before the end of June.
The
motion was seconded by John Goff.
18
voted in favor of proposal and 4 were not in favor of motion. Motioned was
carried.
·
Subcommittee
volunteers: Dave Gubin (chair), Connie Anderson, Mike Brandsma, Loretta Slater,
Al Mitchell, Chris Dean, and Diane Hopkins-Broyles
·
The
findings of the subcommittee will be provided to Board for consideration and
final decision.
o
The
attendees were asked if there was any opposition to raising dues $10 month if
necessary to pay for roads?
The
question was asked if dues would be decreased once roads were paid off. The
thought was due to inflation and fact the dues have not been raised in several
years they would not be reduced.
No
opposition was voiced regarding a $10 increase.
G. Vandalism/Unlawful use of private and community property
a)
Use
of dumpster
Discussed
that dumpsters should be used for household goods
Cardboard
boxes need to be broken down
There
is an investigation into buying a HD camera with recorder. This will allow
better capture of faces and time stamp. Estimated cost $150.
If
dumpster are piled to high we are charged an extra $15. It was suggested that if dumpster are full
please take trash home until dumpster emptied.
Do
not overfill or leave trash outside dumpsters.
b)
Recreation
areas
Volunteers
are needed to clean tennis courts
Tennis
court next has a broken piece that tightens net—Chris suggested the next be
fixed and piece be bought.
c)
Repair
of signs
Board
will discuss at next meeting
H. Adjournment
John
Goff made a motion to adjourn meeting at 2:10, seconded by Barb Rivers, all
were in favor.
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