A.
Call to Order-
Chris Dean
The
meeting was called to order at 1 p.m.
Reading of Minutes- Connie
Andersen
Minutes were
approved by the Board. The agendas and
minutes are on the blog. The Watering
Schedule is in the newsletter.
B.
Additions to the
Agenda
Chris
asked if there were additions to the agenda and no additions were requested. Contact Connie Andersen if you would like a copy
of the Covenants and/or Bylaws.
C.
Budget Report- Chris
Dean
Dan
will be moving back to Texas and will not be running for Treasurer. Contact Connie or Chris if you would a copy
of the financials emailed to you. We
would like to establish a Budget and set aside money for certain projects. We are working on the Budget and Dan will
present this at the next meeting.
D.
Hail damage to
homes and POA buildings
Chris
stated that around the end of April our subdivision was in a hail field, and a
number of roofs were damaged. Just about
every house in our area was hit with at least some hail damage. The Clubhouse and Well house sustained leaks. Chris also said be cautious of contractors
canvassing the area. It is important to
know who you are dealing with. You may contact
a roofer first to see if there is damage then contact your insurance company. Roy suggested getting the roofer and the
inspector together if possible.
Volunteers
Chris
said we have had a lot of volunteers helping with clean up on the tennis courts
& water and sewer system. Due to the
storms we will need to put in a new grate and do a rock- fill by the tennis
courts. Chris thanked all the volunteers
who have helped, and we said really appreciate it.
E.
Election of
Board- Chris Dean
1. Date: May June 24, 1:00 p.m. BL 3.03
We are taking nominations for the
Board. Send your name to Connie Andersen if you are interested in running so
that we can put your name on the ballot.
You may also nominate someone at the Election meeting.
2. Election committee
Chris asked for volunteers to be
on the Election Committee. No one
volunteered. You have to be a home owner
and in good standing to run for office.
3. Nomination for members of the Board
Al Mitchell nominated Connie
Andersen for Treasurer.
F.
Water and Sewer
Report- John Goff
John reported that
water to 14 homes was shut off for a few hours last week to repair a
valve. Sometime in the future we need to
shut off the main line to put in a pressure check regulator - everyone will be
notified when this happens. In the
summertime we use up to 60,000 gallons of water per month and only 11,000
gallons goes through the sewer system. Andrea said last year they used their
rain barrels to conserve water. Thank
you to John Goff for all he does on our water system.
Backflow
Valves Required on Lawn Watering Systems – Those with lawn
watering systems are required to have a Backflow Valve, and it needs to be
inspected by a certified person. You may
contact Ozarks Environmental Services at 417-739-4100. Certifications must be
done annually and certification must be forwarded to Dan Davis, Treasurer.
G.
Club house and
Swimming Pool Report- Marc Foreman
The Swimming Pool will not be
open Memorial Day week-end due to a crack in the pool. Marc will seal and paint the
pool. Thank you to the Tillman’s who donated the new tables and chairs. We will be getting a bid on resealing the
tennis courts, but will wait until the road by the tennis courts is repaired.
H.
Vandalism/Unlawful
use of private and community property
Chris
said it is unlawful for non-residents to use our dumpsters. Chris said we should not approach anyone who
is disposing trash illegally, but should contact the Sheriff’s office. We will include in the newsletter that we
have a security camera monitoring the dumpsters. Due to an increase in the amount of trash in
the dumpsters members discussed an additional pickup per week. Information will be presented at the next
meeting and voted on.
I.
Update of the
By-laws
Chris
said we are updating the Bylaws with additions that have been approved. We need to consolidate new additions and add
an addendum. We will also organize fee and bond requirements for new home constructions
and water/sewer connection fees.
J.
Rentals - POA vs.
HOA - Chris
discussed difference between POA and HOA and changing from POA to HOA. Also, discussed rentals: leases vs. nightly. Chris said we need to look at the Covenants to
make sure we are protected. Chris will contact
the attorney and provide more information at the next meeting.
Architectural
-
Al Mitchell has had several calls on sheds, and they cannot be over 300 sq ft. Contact Al concerning POA approval of any
additions to your home. Also, anything
over $300 requires a building permit.
K.
Contact
Information
– Email Updates – please send any telephone/email updates to Connie Andersen so
that we can keep our list current. Al
Mitchell makes contact with new home owners to obtain contact information for
the POA.
L.
Road Report – Chris said that
we are gaining on the money in our 5-year plan to add a two-inch cap on Austin.
N.
Adjournment – Motion was made
and seconded to adjourn. Meeting was adjourned
at 2:12 p.m.
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