Minutes
Oak Creek Parkway Property Owners Association
Board Meeting
April 29, 2015 6:00
p.m. Club House
Attendees: Chris Dean, President;
Marc Foreman, Vice President; Dan Davis, Treasurer;
Connie
Andersen, Secretary; Al Mitchell
A.
Call to Order
Chris
Dean called the meeting to order at 6:02 p.m.
B.
Approval Minutes of meeting
The
May 17, 2014, minutes were approved by the Board.
C.
Set Election Date
The
Board set the Election Meeting date for Saturday, May 16, at 1 p.m. Chris will include the proxy vote in the
newsletter and ask that POA members contact Connie Andersen, Secretary, to add
candidates to run for the board. If
proxy is not returned the vote will go to the Board.
D.
Review of Financial
Statements - Dan Davis
Dan
presented the Balance Sheet and Profit and Loss Comparison reports for the Board’s
review. Dan reported that the HOA’s cash
amount is up over $9,000 from last year.
The comparison for 2014-15 income and expense is better for 2015.
The
Board also noted that when a home sale occurs we need to assure we receive HOA
dues that are in arrears from the title company.
E.
Review of Past
Due Accounts
Dan
presented the White River Open Balance Report and the Board identified four
owners 60 days past due on their HOA dues. Dan will send out 30-day shut off
notices.
Charges for water shut-off/on
The
board reviewed the previous water shut-off/on charges from White River Electric
for home owners who were 90 days past due and determined the average charge is
$175. The Board agreed that a set fee of
$175 will be added to the amount the home owners who are 90 days past due will
need to pay before the water is turned back on.
If a cement boot needs to be installed additional fees will be charged. Marc motioned and Dan seconded. Dan will add the fee charge information to
the water shutoff notices. Chris will
advise the HOA members at the next meeting and add this information to the blog.
F.
Review of Water
and Sewer systems- John Goff
Chris
reported that there are no issues with the water. We are using the standard amount of water.
G.
Road Repair-
Chris Dean
Chris
met with the county and there are no plans for the county taking over the
roads. Chris stated we have $50,000 for
road repair, and we will prioritize and repair the worst areas first. The corner of Austin and Jackson, and Bethany
will be priorities. Chris will discuss at the next meeting.
H.
Swimming Pool
and Club house- Marc Foreman
Marc
reported:
1. Pool will open May 22nd.
It will be repainted and sealed as usual.
2. Tennis court is in poor shape.
Due to water running beneath it, it has shifted even more causing large
cracks. These can be filled with concrete sealer but then would need to
be repainted and striped.
3.
Clubhouse
has new carpet
I.
New Items
1.
Curbing by the
Tennis Courts
- Chris stated that they are looking into curbing by the club house/tennis
court to stop water from draining onto the tennis courts. Chris will obtain bids for the curbing.
2.
Mowing – Chris will contact current mower
that mows in the common areas. Dan Davis
has paid him twice and some areas have not been mowed. Al obtained a new bid for lawn mowing and it
is considerably higher than our current price.
3.
Review of
Michael Pearson’s items for agenda.
a.
Change bylaw -
Article 8, section 2 to not allow leasing in Oak Creek Parkway. Chris stated that the law will not
support an HOA that restricts a homeowner from leasing their property. Board agreed not to change the bylaws.
b.
Change covenants
to not allow basketball goals on property.
The Board discussed and were in agreement not to add to the covenants.
c.
Remove playground
equipment
unsafe – The Board agreed that
equipment should be removed. Chris will
ask Mike to remove playground equipment.
d.
Discuss
possibility of asking County to adjust property taxes down 30% based on Oak
Creek Parkway’s private (not county) roads.
Chris
stated that we could not pursue this as a subdivision. Property taxes on the roads include common
roads.
Chris will contact Mike with the
Board’s review of his items.
4. Adjournment
Meeting was adjourned at 6:50
p.m.
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